Facility & Property Management: software selection guide
Software selection for Facility & Property Management starts with mapping daily records and exceptions. Link requests to building, unit, common area, supplier, and work order; separate dues communication from maintenance.
Map the workflow
Record fields and ownership
Link requests to building, unit, common area, supplier, and work order; separate dues communication from maintenance.
Request evidence from vendors
| Criterion | Question | Evidence to request |
|---|---|---|
| Workflow | How are building/unit and request/priority linked? | Demo with your scenario |
| Migration | How are fields, attachments, and history mapped? | Sample file and error report |
| Access | How are roles, exports, and backups managed? | Role matrix and restore explanation |
| Reporting | Are source, period, and exceptions visible? | Sample report and metric definition |
Pilot checklist
- List required records and exceptions.
- Run the same sample workflow in each product.
- Get export, backup, and exit terms in writing.
- Compare price assumptions for users, modules, transactions, and support.
Data and access boundaries
Test who can access supplier/work order, how exports work, and the retention policy. Do not assume integrations or results absent from the written offer.
Facility & Property Management workflow
- 1Intake: building/unit
- 2Process: request/priority
- 3Check: supplier/work order
- 4Close: notice/expense
Questions and answers
What should a Facility & Property Management software demo show?
Trace one record from building/unit through request/priority, then test an exception and permission change.
How do I identify the “best” software?
There is no universal winner. Set criteria and weights around your operation and run the same tests.
Is migration guaranteed?
Do not assume it. Verify source formats, target fields, and exceptions for every field, attachment, and history item.
Sources
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