Food Distribution: digital workflow guide

Start digitalizing Food Distribution by making clear which record passes from whom to whom. Link batch/expiry, temperature, vehicle/route, and delivered quantity in dispatch orders.

Workflow boundaries

Record fields and ownership

For Food Distribution, link product/batch/expiry, storage temperature, and route/vehicle records by a work or project ID. Define an owner, evidence, and completion condition at each step.

Pilot checklist

• Document current steps and owners.
• Choose one pilot and standardize fields.
• Test access, change history, and export.
• Document exceptions and manual fallback.

Auditable records

Link batch/expiry, temperature, vehicle/route, and delivered quantity in dispatch orders. Reports should show date range, source, and treatment of cancelled/blank records. Limit personal or sensitive data to a defined purpose and authorized access.